This will be a hybrid meeting hosted at BDCC.
Agenda, General Meeting
6:30 Meeting launch. Explain quorum for general meetings. Approve agenda.
6:33 Introductions
- All members (name and title – BDNA board director or adviser, BD resident, BD business owner or manager).
- Guests and visitors.
General Meeting Actions
6:40 Item #1. Public Comment
6:45 Item #2. Lane Middle School Update – AC, ST
6:50 Item #3. AC to explain any relevant land use issues
6:55 Adjourn general meeting. BDNA Board meeting follows.
Board Business
7:00 Item #4 Approve January minutes (January treasurer’s report to be shared in March)
7:10 Item #5 Spring Green Update
- Committee update
- Insurance from SEUL – certificate of insurance received and send to Lisa Jamieson
- Volunteer requests – sign up sheet to be filled at meeting
- Go Lively page needs to be completed prior to Spring Green for donations
7:20 Item #6 Zoom drive full, no longer recording
- Requesting a volunteer to “clean up”
7:20 Item #8 Community member requesting recurring use of BDCC – Kylie
7:30 Item #9
7:40 Item #10
8:00 Adjourn Meeting
*At this meeting, those present who qualify for membership will automatically be considered members for the purpose of establishing a quorum.
Article IV, Section 1. Membership. Qualification: Membership in the BDNA shall be open to all residents, property owners, and holders of a business license located within the boundaries as defined in Article III of these bylaws. Membership may also include individuals who subscribe to the purposes of the BDNA but live outside of the boundaries. They must be approved by a unanimous vote of the Board. Article VII, Section 2. Eligibility for Board Service: Only persons eligible for membership shall be qualified to hold an elected or appointed position.
Ongoing topics to be taken up at later meetings:
❖ APPROVE: Closure of BDNA’s Facebook business account, and replacement with a simple Facebook page. Presentation by Stephanie Torgerson.
❖ APPROVE: Posting of meeting videos on the website instead of on YouTube, where they remain hidden from public view. Mara Burmeister shared that recording meetings is not required and this will be discussed during the retreat
❖ APPROVE: Discuss BDNA’s relationship with Impact NW. Approve one director to temporarily represent BDNA in discussions with Impact NW. This director may form a small committee composed of directors, advisers, and volunteers; board must approve committee and permanent lead. (Note: All BDNA committees must be led by a director.)
❖ APPROVE: Revise bylaws via resolution as shown in attachment (p. 12). These suggested revisions will give the board greater ability to operate in service to the community.
❖ APPROVE: Formation of an events committee on an event-by-event basis. This approach draws participants who are enthusiastic about a particular event.
❖ DISCUSS: Community Resilience Hubs
Proposed Revision of Bylaws
Article VII, Section 11 (new section 11)
Procedure for Resigning from Board: A board member who elects to resign from the board is asked to submit a resignation statement in writing to the board as a whole. This statement may be transmitted to the board via email. At the board meeting following submittal of a resignation statement, the board will formally accept the resignation.
Article VII, Section 11 12
Termination for Non-Attendance: Board members failing to attend three consecutive Board meetings may be terminated from the Board upon written notice. Reasons for not terminating a board member in accordance with this Section 12 are:
- The director requests a leave of absence for a limited period of time and the leave is approved by the directors. (If such leave is granted, the number of directors will be reduced by one in determining whether a quorum is or is not present.);
- The director suffers from an illness or disability that prevents him or her from attending
- meetings and the Board by resolution waives the automatic removal procedure; or
- The Board, by resolution, reinstates the director so removed.
ADD (From EcoCenCal):
Article VII, Section 12
Removal of Directors
Any director may be removed with or without cause by an affirmative vote a majority of the
entire Board of Directors at a regular meeting or at a special meeting called for that purpose.
Prior to any meeting of the Board at which a vote on removal shall be made, the director in
question shall be given electronic or written notification of the Board’s intention and shall be
given the opportunity to be heard at a meeting of the Board.
Any director who has missed two consecutive regular board meetings without prior notice of
planned absence is automatically removed from the Board without Board resolution unless…
Revise “adviser policy” to say that advisers become advisers at the invitation of the chair; they may leave at will.